TOTAL LICENSING
URGENT NOT URGENT
Don’t forget that for
readers of
1 2
Total Licensing
Laura is offering a
• Crises • Preparation
completely
ANT
• Pressing problems • Prevention
FREE no obligation
T
• Deadline-driven projects, • Values Clarification 30 minute coaching
meetings, preparations • Planning consultation.
• Relationship Building
So go on and pick up
IMPOR
• True re-creation
• Empowerment
the phone, what have
you got to lose? Your only
risk is spending half an
3 4
hour talking about your-
self…Contact
ANT
T
• Interruptions, some phone calls • Trivia, busywork Laura Ashley-Timms at
• Some mail, reports and meetings • Some phone calls
Notion Limited.
• Many proximate, pressing matters • Time wasters
Tel (UK) 0845 4568217
(Int) +44 (0) 1926
• Many popular activities • ‘Escape’ activities
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Mobile +44 (0) 7968
T IMPOR
• Irrelevant mail
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laura@notionltd.com.
NO
www.notionltd.com
minimising the time spend fire towards your goals? These can
Coaching Corner
fighting in quadrants 1 and 3. As be small baby steps; the critical
you invest more time in plan- element is to keep moving in
Q: I have got to the point where I am feeling that if a job is worth
ning, prevention and relation- the right direction and to gain
doing well, I should do it myself. I know this is often not the most
ship building, there will be less some momentum.
productive use of my time, but I have lost confidence in the quality of
need to spend time picking up
the output of some of my team. Are there any quick fixes to change
the broken pieces of the Urgent 3. Proactively plan the next
this?
quadrants. week to maximise your time
Managing Director
in Quadrant 3. Rearrange, or
Next steps – taking
better still, cancel unnecessary
A: This is a good starting point…at least you can admit that this is not a good
Action
meetings. Delegate all low val-
use of your time. It would be helpful to identify what specifically has led you to
As ever in order to improve you
ue tasks where possible. Only
lose confidence in your team and are there particular members that have let
need to start taking ACTION.
focus on the IMPORTANT ar-
you down recently?
If you really are a ‘Busy Fool’ or
eas and tasks.
Delegation is often the toughest skill to master for owner-managers. Because
just honest enough to accept
you build up the business yourself you are often knowledgeable about all the
that there is room for improve-
4. Review your week on a daily
jobs within the company and know enough about the processes to do them.
ment then think about some of
basis as you get through it.
As you grow you realise that you should be focusing on the big picture: still in-
the changes you can make to
Start each day spending 5 min-
putting the administration and accounts is really not the best use of your time,
become immediately more ef-
utes ensuring that what you
so you start to employ people to do the more repetitive tasks, freeing yourself
fective in getting better results
are focusing on is important
to focus on growing the business.
in less time.
and moving you forward.
Where it often falls down is in the communication. When things go wrong it is
It’s time to take a long, hard look
easy to blame someone – often anyone will do. “Hard to find competent staff”,
at the habits you have formed
5. At the end of the week re-
“if you pay peanuts you get monkeys” etc. Often the reality is down to simple
and start making some changes.
view how much time you are
miscommunication. What specifically did you ask to get done? Was there a
now spending in each quadrant
clear process set out for this task? Did everyone’s expectations match yours?
1. Review last week. How did
and set a target for next week
Were you clear about the deadlines? Were there any checks in place?
you spend your time? Which
to improve this again.
Often an extra 5 minutes spent planning the task and checking understanding
quadrant were you mostly in?
of whoever is due to complete it is all that it takes to ensure better results. This
6. Repeat every week until this
comes back to focusing on Quadrant 2 – PREPARATION, PLANNING, RELA-
2. Look at the week ahead.
becomes a habit and you stop
TIONSHIP BUILDING, EMPOWERMENT. The more you can focus on these,
What is fundamental to achieve
being a ‘Busy Fool’ and become
the less fire-fighting you will have to do correcting where things go wrong or
this week? What few activities
an ‘Effective Performer’!
feeling you have to spend time doing it yourself.
will start to move you closer
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